Wiard Memorial Park District is seeking qualified applicants for the part-time position of Park District Secretary.  Secretary responsibilities include the following.

●        Prepare monthly meeting agendas and assemble Board packets.

●        Attend Monthly Board of Directors meeting.

●        Record, transcribe and distribute monthly meeting minutes.

●        Record park reservation payments and process receipts upon request.

●        Collect mail at the Post Office on a weekly basis or as needed.

●        Manage all district accounts.

●        Process bank deposits.

●        Maintain employee payroll documentation, direct deposit and payroll advances upon request.

●        Verify and maintain employee hours and submit to Bookkeeper for payroll processing.

●        Verify PERS EDX data entry on a monthly basis.

●        Process invoices for payment via online banking.

●        Maintain District files for Resolutions, Accounts Payable, Deposits, Bank Statements.

●        Prepare, publish and file annual budget documents in compliance with the format and deadlines prescribed by Oregon statute.

●        Work with Accounting Services to prepare the annual audit review.

●        Communicate with Manager and Board of Directors on a regular basis.

●        Facilitate Board Member elections and prepare filing documents with County Clerk in alignment with election cycle.

●        Update and maintain District membership to SDAO and Oregon Recreation and Park Association (ORPA).

●        Assist in project management of grant funds and prepare progress reports for funding agencies.

●        Prepare written communication as directed by the Manager and/or Board.

●        Other duties assigned by the District Manager or Board of Directors.

Hours

Variable - approximately 40 - 45 hours per month. (.25 FTE)

NOTE: Wiard Memorial Park District maintains an office at the Wiard Park Shop at 200 Wiard Street. The Secretary may work from a home office using equipment provided by the District.  All documents and files are maintained at the Wiard Memorial Park District Office.

See Instructions on how to apply under Employment Tab.